New Aged Care Vaccination Recording and Reporting Requirements


This article applies to ‘approved providers’ of Commonwealth funded aged care services.

Aged Care Legislation Amendment (Care Recipient and Service Staff Vaccination Recording and Reporting) Principles 2021 (Cth)

On 13 July 2021, relevant parts of the Aged Care Legislation Amendment (Care Recipient and Service Staff Vaccination Recording and Reporting) Principles 2021 (Cth) (the Amending Principles) amended the Records Principles 2014 (Cth) (the Records Principles).

On 21 July 2021, the Amending Principles will amend the Accountability Principles 2014 (Cth) (the Accountability Principles).

COVID-19 vaccinations of service staff in residential care services, certain flexible care services and home care services

Section 30C(1) of the Accountability Principles provides that approved providers of residential care services or flexible care services through which short‑term restorative care is provided in a residential care setting and home care services must on each reporting day (being 27 July 2021 and each subsequent Tuesday), give the Secretary of the Department of Health (Secretary) a report, that sets out the following information:

  • the total number of service staff in relation to the service;
  • the number of those service staff who have voluntarily informed the approved provider that they have received a single dose of a COVID-19 vaccine;
  • the number of those service staff who have voluntarily informed the approved provider that they have received all required doses of a COVID‑19 vaccine.

It is important to note however that an approved provider is not required to give such a report on a reporting day after 27 July 2021 if the number of service staff who have voluntarily informed the approved provider that they have received a single dose of a COVID‑19 vaccine, (or the number of service staff who have voluntarily informed the approved provider that they have received all required doses of a COVID‑19 vaccine), is the same as in the last report given by the approved provider.

Approved providers of residential care services or flexible care services through which short‑term restorative care is provided or home care services, should also be aware that they are now required to keep records of:

  • the number of service staff in relation to the service who have voluntarily informed the approved provider that they have received a single dose of a COVID‑19 vaccine (whether the dose was received before or after 5 June 2021);
  • the number of service staff in relation to the service who have voluntarily informed the approved provider that they have received all required doses of a COVID‑19 vaccine (whether the doses were received before or after 5 June 2021).

Organisations that are approved providers of a multi-purpose service should be aware that under section 30C(2) of the Accountability Principles, they are required to on each reporting day (being 27 July 2021 and each subsequent Tuesday), give the Secretary a report, that sets out the following information:

  • the total number of those service staff in relation to the service who access, or are reasonably likely to access, any premises where residential care is provided through the service;
  • the number of those service staff who have voluntarily informed the approved provider that they have received a single dose of a COVID‑19 vaccine;
  • the number of those service staff who have voluntarily informed the approved provider that they have received all required doses of a COVID‑19 vaccine.

Approved providers of multi-purpose services should however be aware that they are not required to provide such a report on a reporting day after 27 July 2021 if the number of service staff who have voluntarily informed the approved provider that they have received a single dose of a COVID‑19 vaccine, (or the number of service staff who have voluntarily informed the approved provider that they have received all required doses of a COVID‑19 vaccine), is the same as in the last report given by the approved provider.

Finally, approved providers of multi-purpose services should note that section 10B(2) of the Records Principles requires that records must be kept of the following in relation to the service staff who access, (or are reasonably likely to access) any premises where residential care is provided through the service:

  • the number of those service staff who have voluntarily informed the approved provider that they have received a single dose of a COVID‑19 vaccine (whether the dose was received before or after 5 June 2021);
  • the number of those service staff who have voluntarily informed the approved provider that they have received all required doses of a COVID‑19 vaccine (whether the doses were received before or after 5 June 2021).

Records of COVID-19 vaccinated residential care recipients

Approved providers of residential care services, flexible care services through which short-term restorative care is provided in a residential care setting and multi-purpose services are now required to keep records of:

  • the number of care recipients to whom residential care is provided through the service who have voluntarily informed the approved provider that they have received a single dose of a COVID‑19 vaccine (whether the dose was received before or after 13 July 2021);
  • the number of care recipients to whom residential care is provided though the service who have voluntarily informed the approved provider that they have received all required doses of a COVID‑19 vaccine (whether the doses were received before or after 13 July 2021).

Reports about those residential care recipients who have received COVID-19 vaccinations

From 21 July 2021, approved providers of residential care services, flexible care services through which short-term restorative care is provided in a residential care setting and multi-purpose services will be required to on 27 July 2021 and each subsequent Tuesday, provide the Secretary with a report in the approved form setting out the following information:

  • the total number of care recipients to whom residential care is provided though the service;
  • the number of those care recipients who have voluntarily informed the approved provider that they have received a single dose of a COVID-19 vaccine;
  • the number of those care recipients who have voluntarily informed the approved provider that they have received all required doses of a COVID-19 vaccine.

We note that such approved providers will not be required to provide such a report on a reporting day after 27 July 2021 if the number of care recipients who have voluntarily informed the approved provider that they have received a single dose of a COVID‑19 vaccine, (or all required doses of a COVID‑19 vaccine), is the same as in the last report given by the approved provider.

Conclusion

Organisations that are approved providers of residential care services or flexible care services through which short‑term restorative care is provided, home care services, or approved providers of multi-purpose services should comply with the new reporting requirements discussed above, as well as the new record keeping requirements.

To support approved providers to meet the new reporting obligations, we understand that a new online reporting tool will be available for approved providers to report the required information to the Secretary via the My Aged Care provider portal.


Contact

For further information please contact the Law Compliance team:

Phone: 1300 862 667

Email: info@lawcompliance.com.au